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Privacy in recruiting

Recruiting via social media quickly becomes a privacy problem: tracking, WhatsApp, applicant data in several systems. That is why compliance is part of every project. Also available on its own, as a check of your existing processes or as guidance on using AI in your company.

7-point check · before the first ad
  • Consent for the Meta pixel before it loads
  • Privacy notice in the funnel under Art. 13 GDPR
  • Consent for WhatsApp contact, templates approved by Meta
  • Data processing agreement with every service used
  • Deletion period for applicant data, six months after rejection
  • Ads without age or gender targeting, non-discriminatory copy
  • Entry in the record of processing activities

What we implement and document

§ 1Privacy notices for funnel and CRM, consents for WhatsApp and tracking, information duties under Art. 13 GDPR
§ 2Data processing agreements with us and with the services used, vendor checks
§ 3Servers in Germany, access rights, deletion periods for applicant data
§ 4Ads under the rules for job ads: no discriminatory targeting, compliant copy, labelling of AI images
§ 5Classification under the EU AI Act if AI is to be used in recruiting, with documentation
§ 6Entry in the record of processing activities, on request a data protection impact assessment

Sound familiar?

„Your agency set the Meta pixel, but nobody knows whether there is consent.“
„Applicant data sits in emails, Excel and WhatsApp, and nobody ever deletes it.“
„You want to use AI in recruiting and do not know what the AI Act allows.“

Audit process

InventoryWhich data, which systems, which contracts1 meeting
AssessmentWhat is missing, what is risky, what is enough1 week
ImplementationTexts, contracts, settings, deletion periods1 to 2 weeks
DocumentationRecords, evidence, DPIA on requestat the end

Technology and scope

GDPR, TDDDG, AGG, EU AI Act, Meta advertising policies. The owner is certified as an AI compliance officer (TÜV) and ISO 27001 security officer.

Billing

Included in project and retainer. As a standalone check at a fixed price.

Frequently asked

For classic recruiting funnels usually not. Once AI assesses applicants or tracking becomes extensive, it can become mandatory. We tell you before you introduce anything.

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Ongoing support and reporting