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Applicant management and automation
Every application is captured within seconds, confirmed, pre-qualified by fixed rules and delivered to the right person. Follow-ups run automatically by email and WhatsApp. Your team only steps in when a call is due. Technically this runs on our own server in Germany.
01
Application in the funnel
02
Entry in the CRM
03
Confirmation by email and WhatsApp
04
Your team informed
05
Follow-up if silent
06
Interview booked
From funnel to interview everything runs automatically. Your team only steps in when an appointment is due.
Seven building blocks, one chain
Applicant CRM with pipeline, ownership, notes and status, logins for your team
Email flow: confirmation, appointment proposal, reminder, rejection, from your mailbox
WhatsApp flow via WhatsApp Business with approved templates, replies land in the CRM
Pre-qualification by fixed rules from the form answers, such as licence, experience, region
Connection to Microsoft 365, calendar or your existing applicant system
Recruiting Hub: all roles, applicants and channels in one place
Operations, monitoring, adjustments for new roles
Sound familiar?
„Applications land in an inbox and get answered days later, by which time the applicant is gone.“
„Nobody knows who has already replied and who is still waiting.“
„Applicants message on WhatsApp and the replies are recorded nowhere.“
From mapping to operations
MappingWho handles what, which rules, which systems1 meeting
BuildCRM, email and WhatsApp flows, rules1 to 2 weeks
TestWith real applications, together with your teama few days
OperationsMonitoring, adjustments, new rolesongoing
Technology and scope
n8n on our own server in Germany, applicant CRM, WhatsApp Business via 360dialog, Microsoft 365
Billing
Setup at a fixed price, operations as a monthly fee or included in the retainer.
Frequently asked
Next building block 04
Imagery and content